Faculty Administration & Personnel Resources
The Academic and Student Affairs Faculty Administration & Records Management Team provides leadership, administrative support and helpful resources for university faculty, hiring officials/principal investigators, departmental liaisons and staff on priorities related, but not limited, to faculty recruitment (regular, visitors and part-time), and tenure and promotion. This webpage also contains helpful links to the faculty credentialing process, commonly used forms, and template letters.
- General Information
- Faculty Hires & Appointments
- Graduate Teaching Assistants (GTA)
- Faculty Credentialing Process
- Faculty Assignments
- Immigration
General Information
Important Dates
- Biweekly Payroll Schedule
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- Fall 24 1H contract dates = 8/12 - 10/11
- Fall 24 2H contract dates = 10/12 -12/18
- Spring 25 1H contract dates = 1/6 - 2/28
- Spring 25 2H contract dates = 3/3 - 5/2
Other Resources
Faculty Hires & Appointments
Hiring Faculty (by position type)
Hire Documents
- (updated 11.15.2024)
Offer Letter Templates
Offer letters will be generated in Workday. Use the following templates as guides to help you finalize the offer letter in Workday.
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- Department Chair (to be posted; consult with ASA about letter format and content)
Reappointing Visiting and Adjunct Faculty
Returning Adjuncts
Returning Visitors
- Submit the following documents to Academic & Student Affairs (aa-admin@unf.edu):
- Department vote to reappoint the visitor for an additional year
- Specify how many years the faculty member has been a visitor ("2024-25 will be their third year as a visiting instructor").
- The visitor's academic appointment will remain active in Workday. Submit an "End Academic Appointment" and "End Jobs" task in Workday when the visitor will not be returning (see KB article "The Process to End Jobs").
- See CBA Article 12.5 "Visiting Appointments" for policies governing visiting faculty appointments.
Position Changes
Full-Time Faculty
- 9-month to 12-month
Adjunct to Visitor
- Select Job Change -> End Job to terminate the adjunct position.
- End the Academic Appointment for the adjunct position.
- Create a Job Requisition and follow the steps for hiring full-time faculty.
These steps only apply if an adjunct is being hired as visiting faculty. A search is required to hire for full-time faculty positions (instructor/lecturer or tenure-track).
Visitor to Adjunct
- Moving from a visiting position to an adjunct position. Use this process when a current visitor's position is ending and the department will reappoint them the following semester as an adjunct.
Visitor (9-month) to Summer Adjunct
- Add Period Activity Pay as an adjunct for the summer contract dates.
- When the summer period activity pay ends, the 9-month visiting position will remain active and continue in the fall.
Follow these steps only if the visitor will return in the fall. If the visiting position will not be renewed, follow the "Adjunct to Visitor" process above.
Graduate Teaching Assistants (GTA)
Faculty Credentialing Process
海角社区gives primary consideration to the highest earned degree in the teaching discipline. 海角社区also considers competence, effectiveness, and capacity, including as appropriate, undergraduate and graduate degrees, related work experiences in the field, professional licensure and certifications, honors and awards, continuous documented excellence in teaching, or other demonstrated competencies and achievements that contribute to effective teaching and student learning outcomes.
In cases where a faculty member does not possess the traditional academic preparation outlined in the SACSCOC minimum qualification requirements section of the Faculty Employment policy, it is the responsibility of the department to justify the exception.
Faculty Exception Request
There are two separate forms to complete the faculty credential exception request. First is a narrative of justification. The second component is a matrix of the course(s), student learning outcomes, and the faculty member’s portfolio. When making the case, please be specific with respect to the faculty member’s portfolio. For instance, if the faculty member has related work experiences in the field, be specific as to what these are - several years in a field alone is not sufficient to demonstrate competencies and achievements which contribute to effective teaching and student learning outcomes.
Both forms will be prepared by the hiring official, which is typically the department chair, and submitted as two separate documents. Please use the templates linked below:
When a faculty member does not have the usual terminal degree required to teach a particular course, it is the responsibility of the department to submit a request for non-graduate faculty to teach graduate courses.
NOTE: Videos were recorded prior to most recent Banner update, some changes may have occured of locations.
Faculty Assignments
Immigration
The Office of Academic and Student Affairs oversees Immigration and Work Authorization processes. Immigration approval is required prior to hiring a foreign national. Processing of H-1B, H-1B extensions, TN and Permanent Residency is handled through Academic and Student Affairs.
If you are hiring a foreign national who requires immigration processing, contact Academic and Student Affairs at ext. 2707 prior to initiating the offer letter. An offer is contingent on the successful approval of the immigration process. Employment cannot begin with the University until appropriate immigration approval is received and verified by the Office of Academic and Student Affairs.
The hiring department within the 海角社区, as the sponsoring institution, incurs the cost associated with certain immigration types.
The following immigration resources and forms may be helpful in understanding the immigration process as it pertains to hiring.
For detailed information on how to initiate the immigration process, contact the following individuals.
Maritza Choisser
Immigration Manager
m.choisser@unf.edu
Felicia George
Director, Faculty Administration and Records Management
f.george@unf.edu
Contact Us |
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John Kantner Senior Associate Provost and Associate Vice President for Research Felicia George Director, Faculty Administration and Records Management Loraine Morgan Academic Support Specialist James Roarty Assistant Director, Faculty Review and Advancement |